Contact details
Just4YouFitness Ltd
Email: members@just4youfitness.co.uk
Telephone: 07359 172356
We are the data controller responsible for your personal information.
What information we collect, use, and why
We collect and use personal information to provide gym membership and related services, including:
- Names, addresses, telephone numbers, and email addresses
- Date of birth
- Membership and account information
- Payment details (processed securely via third-party providers)
- Health information including medical conditions, injuries, and fitness questionnaires
- Health and safety information
- CCTV recordings within the gym
- Door access and entry records
- Website usage information and marketing preferences
- Photographs or video recordings where consent has been given
- Correspondence and enquiry records
Health information is special category data and is collected only with your explicit consent where necessary for safety and service provision.
Lawful bases for processing
We rely on the following lawful bases:
- Contract – to provide gym membership and services
- Legal obligation – to comply with health and safety and tax laws
- Legitimate interests – to operate, manage, and secure the gym safely and effectively
- Consent – for health data and marketing communications
- Vital interests – where necessary to protect someone's health or safety
Who we share information with
We share personal information with trusted service providers where necessary, including:
- Ashbourne Management Services and Clubright Ltd – membership management, booking, and direct debit processing
- Payment processors
- IT service providers
- Professional advisers including accountants and legal advisers
- Authorities where required by law
We do not sell personal information to third parties.
How long we keep information
We retain personal information only for as long as necessary for legal, operational, and safety purposes.
Retention periods include:
- Membership records – 6 years after membership ends
- Health questionnaires and fitness assessments – duration of membership plus 6 years
- CCTV recordings – typically 30 days unless required for investigation
- Financial and payment records – 6 years
- Access control and entry logs – 12 months
- Enquiries and correspondence – 12 months
- Accident and incident records – minimum 3 years or longer where required
Your data protection rights
You have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of your information
- Restrict processing
- Object to processing
- Request transfer of your data
- Withdraw consent at any time
To exercise your rights, contact us using the details above. We will respond within one month.
How to complain
If you have concerns about our use of your personal data, contact us first.
You may also complain to:
Information Commissioner’s Office
Wycliffe House,
Water Lane,
Wilmslow
SK9 5AF
www.ico.org.uk